Organising yourself is more than just keeping track of what you have to do from day to day. Think about your office setup - is your workstation optimised ergonomically and do you have systems in place to ensure you are maximising your time? Don't get lost in endless time wasting looking for important information. By making sure you look at these areas, you will equip yourself for greater efficiencies in your business.
Organise your Work
What is it about job advertisement mumbo jumbo? Employers almost expect you to have an English/Job dictionary on hand. It is stressful enough applying for a job without trying to play interpreter too!
Let’s have a look at what employers are really looking for.
Have you ever tried to follow a recipe and get to the last instruction only to find it lists an ingredient that wasn’t on the original list and even worse --- it’s not in your cupboard? There is nothing worse than bad instructions!
In the workplace poor instructions confuse the person trying to complete the task – and then frustrate the person giving the instructions. Both parties lose out. This is especially the case with office procedures.
Instructions should be written with the goal of helping staff do their job efficiently and accurately. This in turn means the job will get done correctly – the first time.
There is more to it than just writing down the steps of any procedure. Here are some tips to help you when developing your office procedures.
Recently while sitting in my office, I heard a large explosion from about 400m down the road. It was a home explosion where a gas bottle hadn't been turned off properly. I know this is extreme and not something that happens everyday, but it got me thinking. What if my office was next door to that house and was no longer accessible? - as were the neighbouring homes in this case. Do I have a plan for when things go wrong?
Even on our best days the worst things can happen to us. In business we need to be prepared for the unexpected and here are some tips on how you can keep your business functioning - no matter what the crisis.
All kinds of businesses, whether they are online or more traditional businesses, can save money and boost profits through using virtual assistants.
By using a virtual assistant you can benefit from an increased workforce without the extra business expense of hiring more full time employees, as well as reducing tax and bonus costs.
Although a virtual assistant may not work in your physical office, they will demonstrate as much hard-work and loyalty as a full-time office-based administrative assistant.
Virtual assistants can offer long-term or short-term staffing solutions, or help your current staff during periods with a heavy workload or during special projects. Virtual assistants are highly skilled in what they do and are motivated to provide your business with high quality work – quickly, efficiently and to budget.
Let's take a look at some of the advantages to hiring a virtual assistant.
Social media has taken on a role of high importance in many people's lives. People use social media not only to connect with friends and family but to share likes and dislikes, buy products, find information and keep others updated.
Social media is an online social network that can be accessed by computers, tablets and smartphones where users communicate with other people, as well as share news, opinions and products. The most popular social networks include Facebook, Twitter, LinkedIn and many more. More and more businesses are utilising the marketing and advertising power of social media to boost brand awareness, sales and profits.
When you are running your own business or you are the face of a particular brand or business, it's essential that within those first few minutes of meeting a new client, they make a great first impression of you and your business. A bad first impression can have a lasting negative effect – customers may be put off buying from you or other businesses may not want to do business with you in the future. That initial bad impression can be hard to change.
Running a virtual assistant business means I have to make a great first impression to other businesses - I want them to know that I'm professional, organised and can be trusted with their work. All of that, and more, can come across during that initial meeting. Don't waste it!
Below are some helpful tips on making a good first impression.
Lots of exciting things are happening here at Externally Admin.
Yesterday I was invited to submit an article to an online magazine which is published every fortnight and was told that my article was going to be published in the 'gold spot'!
This is a first for me and I hope you enjoy the article. Here is the link
Make sure you also have a look through the Family Capers website, there are lots of other really interesting articles too. You might even like to submit your own.
Created by http://Open-Site.org
They keep telling us that email is an old technology that the kids don’t use. That might be true, but my inbox – and the inboxes of my clients – tell me different. In fact, one of the first things most of my potential clients mention when interviewing me about a Virtual Assistant job is their email. Their Inboxes are battlegrounds of ageing messages, disorganised conversations, and sadness. They use their ‘Deleted’ folders as organisational tools.