Tired of staring at the same boring, blank cubicle walls five days a week? Feeling even more uninspired by your workspace than normal? It could be time to do some workspace renovations.
After all, we spend at least – gasp – 40 hours in our office or cubicle each week. It’s only natural that we crave a space that is comfortable, pleasing to the eye, practical and effective.
In my opinion, your workspace should be your weekday sanctuary. It should be your oasis amongst the overgrown corporate jungle – a place for you to design, create, develop and inspire.
To kick-start your workspace renovation, I’ve collected five easy ways that you can transform your cubicle calamity into an office oasis.
1. Clean up crew
As any experienced renovator knows, before you can start the makeover, you first have to strip down the space and get rid of the rubbish. But before you cheer and pull the demolition tools out from under the desk (hurrah - you’ve always wanted to throw something at your computer!), let’s translate this for the workspace.
In the case of your office or cubicle, this means clearing out your drawers, files (both physical and on your computer) and other storage areas. While this is far less exciting than hurling a hammer at your computer, it is considerably more useful.
Next, it’s time to bring out the antibacterial spray and disinfectant. If you’re not sure why, have a quick peek at your keyboard. If you’re like most office workers, your keyboard will be filled with crumbs, dirt and unidentifiable objects.
For this reason, when you’re cleaning your desk, pay particular attention to the mouse, keyboard, phone and desk, where germs and bugs collect.
You’ll be amazed at how much a good cleanup will make your workspace feel like your ‘office home’ again, even if you will want to have a good scrub in the shower afterwards.
2. Get organised
Now that you have a blank canvas to work with, you can begin designing your dream workspace. A good first step is to start building in easy organisation. Some simple tips are to
- Organise your files, both online and physical into a simple system that
makes sense to you
- Ensure that you’re equipped with all of the essentials and they are located
- Place your most-used items within easy reach
- Put items and files that you need, but do not regularly use, in a stand-alone
- Stock up on notepads and always keep one on the top of your desk
- Have an ‘in’ and ‘out’ tray for any loose documents
- Classify your incoming work in terms of items that can be completed
within a few minutes, things that need slightly more time to be completed
and things that need to be filed
While these are all short-term organisational plans, if you’re looking to stay on top of your daily tasks and continuing projects it’s a good idea to take a long-term view too.
On an ongoing basis, it might be worthwhile considering a virtual assistant. With a virtual assistant, you benefit from the ability to pay by the hour (with no need for superannuation, training or extra office space) and enjoy the peace of mind of having efficient and effective support available at all times.
Not only can a virtual assistant help you with things like transcription, word processing and presentations, but they can also assist with business documents such as instruction manuals and procedural documents, spreadsheets and business communications.
Oh, and if you’re still feeling uninspired by your workspace by the end of your renovation – a virtual assistant can even help you build a new resume and apply for new jobs!
Watch this space for the final 3 ideas next week or follow us on Facebook for more tips and tricks on getting organised.